Guidelines for Authors
1. Submitting a Contribution to ATOL
All submissions should be made by email through the editorial board co-ordinator:
Once your document has been submitted the editorial board will nominate an editor to your submission. The editor will then be your contact point during the submission process. The editor will anonymize your work and send it to two peer reviewers for blind review. Their recommendations are returned to the nominated editor, who will incorporate them into feedback to the author. This process usually takes two to three months. Acceptance of the submission is the final decision of the editorial board. ATOL does not charge authors for publication of their work and commercial rights remain with the author.
Contributors are strongly encouraged to read these instructions carefully before preparing a submission as it is important that work is submitted in the correct format.
Contributions must be relevant to the aims and objective of the journal as outlined in the ATOL Mission Statement (see ATOL contents page link ‘About Us’).
ATOL will consider all contributions on the understanding that they are original work and that they are not under consideration for publication elsewhere nor are they in press.
If you have any questions regarding the suitability or type of submission you might make to ATOL please contact the editorial board coordinator as above.
3. Your Contact Details
During the submission process the following author(s) data is required. This information will remain separate from the main body of the documents and files submitted allowing submissions to be sent for blind peer review:
Title, author name(s) and affiliations
Brief biographical note(s) for the author(s) (approximately 70 words)
Permanent complete postal address and email address for correspondence
Telephone and fax numbers with country and area code.
Please note all correspondence takes place by e-mail but a postal address is also required.
4. Requirements for submission.
Papers are accepted in any language but must be accompanied by an English language version. Publication will be in both languages and so an accurate translation is required.
Authors must ensure the use of non-discriminatory language and use no sexist or racist terms.
Written contributions may be in the form of long articles (preferably between 5,000 and 7,000 words) but longer articles also may be considered.
Short articles or reports (not exceeding 3,000 words) are also welcome. We are interested to hear from anyone wishing to review books, films, exhibitions and other national and international events and conferences.
A word count is required for all submissions. Word count is exclusive of abstract, bibliography and references.
Submissions of art work are welcomed accompanied by a brief paragraph that gives some contextual information about the work.
5. Layout and File formats for your submission
Written Text Please send all written submissions as word documents, formatted using Microsoft word 97 – 2008 or earlier.
Documents should be set out in the following order;
Title Font Arial 14 in bold
N.B. all other text should be Arial 12
Abstract An abstract of 100-200 words is required. This should give a brief summary of the submission and must be able to stand alone separate from both text and images.
Keywords A maximum of 6 keywords should follow the abstract. These will be used for indexing purposes and should not repeat words in the title of the submission.
The Main Text (See below for style advice).
Images should be sent separately from the text. The main text should clearly indicate the position for images or tables. These should be numbered in the order in which they appear in the paper e.g. Fig 1, Fig 2 etc followed by title, dimensions and media where appropriate. Where a figure has several parts they should be labeled Fig 1a, Fig 1b etc.
Footnotes These should not be inserted directly as page footnotes but insertion point marked in text then given at the of the main text marked footnote 1 etc. They will be converted to footnotes at the publishing stage.
Appendices These should be clearly referenced in the main text.
References Please use the Harvard referencing style. Ensure all references cited in the text appear in full in the reference list at the end of the submission and that name, spelling of names and dates cited in the text must be consistent with their respective entries in the References. Do not indent quotes, this will be done when necessary at the publishing stage.
Main Text Style Formatting
Font: Arial 12
Use 1.5 spacing throughout including the reference section. Do not apply any indentation. Double space between paragraphs (1.5 x2)
For copyright reasons, quotes should not exceed 50 words. Use single quotation marks. Do not indent (see above).
Number all pages with page number to bottom right.
All text should be justified.
Sub headings and section headings should be positioned to the left margin, 1.5 spacing and in bold.
Footnotes: see above
Please contact us if you need information on the best file formats for submitting documents, images, audio and video files, power point etc.
Please ensure all documents and files sent have been virus checked with the latest anti-virus software.
Copyright of the work remains with the authors who grant ATOL and Goldsmiths an irrevocable license to publish it on ATOL under the terms of the creative commons license set out at:
Authors are responsible for obtaining permission to reproduce images and copyright material from other sources and for any fees incurred during this process.
Authors should read full details of the polices regarding use and permissions relating to copyright and open access at: https://creativecommons.org/licenses/by-nc/4.0/
7. Informed Consent and Confidentiality
Clinical Material Authors must ensure that the confidentiality of all clients and organizations is maintained. Informed consent for online publication of art work and clinical material must be obtained from clients and/or organizations where appropriate. Authors should protect client/organization anonymity by avoiding the use of clients’ or organizations names, initials or other identifying information. All clinical material used in articles must be disguised so that it is not recognisable by a third party. Client names which are visible in art work should be obscured.
Reports from research should indicate the ethical permissions obtained and explicitly state that client consent has been given for reporting of research data, art work and clinical material. Specific permission must be obtained for the use of photographs in which people’s faces can be identified. A letter of consent must accompany any photographs in which the possibility of identification exists.
If authors have any questions regarding these issues please contact the editorial board coordinator.